An Access report lets you present data in a visually appealing way. Also use reports in Access to share data others can't manipulate.
While you can print reports using commands in the Backstage view, you can also use Print Preview. Print Preview shows you how your report will appear on the printed page. It also allows you to modify the way your report is displayed, print it, and even save it as a different file type.
Click the buttons in the interactive below to learn about Print Preview.
With page size options, you can set the width of the margins in your report.
With zoom options, you can decide how much of the report you want to see on screen. You can also opt to view multiple pages at once.
Click here to exit Print Preview mode.
Click the Print command to print your report.
Export options allow you to save your report in another format. This makes it possible to view your report in other programs.
Here, you can change the orientation of your report. Select either portrait (tall) or landscape (wide). You can also create columns or click the Page Setup command for more layout options.
You can save reports in other formats so they'll be viewable outside of Access. This is called exporting a file, and it allows you to view and even modify reports in other formats and programs.
Access offers options to save your report as an Excel file, text file, PDF, HTML document, and more. Experiment with the different export options to find the one that best suits your needs.
Some export options will cause the Export Wizard to appear. Simply follow the instructions to export your report.