Become familiar with the Access database environment, including Access help with the ribbon, navigation forms, and more.
Whenever you're learning a new program, it's important to familiarize yourself with the program window and the tools within it. Working with Access is no different. Knowing your way around the Access environment will make learning and using Access much easier.
In this lesson, you will familiarize yourself with the Access environment, including the Ribbon, Backstage view, Navigation pane, Document Tabs bar, and more. You will also learn how to navigate with a navigation form, if your database includes one.
Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example.
Watch the video below to learn more about getting started in Access.
Access 2016 uses the Ribbon to organize commands, just like in Access 2013 and 2010. If you've used these versions before, Access 2016 will feel familiar. But if you are new to Access or have more experience with older versions, you should first take some time to become familiar with the Access 2016 interface.
Click the buttons in the interactive below to become familiar with the Access interface.
The Quick Access Toolbar lets you access common commands no matter which tab is selected. You can customize the commands depending on your preference.
The Ribbon contains all of the commands you will need to perform common tasks in Access. It has multiple tabs, each with several groups of commands.
The Tell me box works like a search bar to help you quickly find tools or commands you want to use.
From here, you can access your Microsoft account information, view your profile, and switch accounts.
The Navigation pane displays all of the objects contained in your database. The objects are grouped by type. Double-click an object to open it.
All open objects are displayed in tabs on the Document Tabs bar. To view an object, click its tab.
The Record Navigation bar allows you to navigate records one at a time. Click the arrows to navigate through the records. You can jump to a specific record by typing its ID number into the box.
You can use the Record Search box to search for any term in the current object. The first result will be selected automatically. To navigate through additional results, press the Enter key on your keyboard.