In Access query design is essential for getting the data you want. Use query design in Access to design almost any query you want.
Access offers several options that let you design and run queries that return exactly the information you're looking for. For instance, what if you need to find out how many of something exists within your database? Or what if you would like your query results to automatically be sorted a certain way? If you know how to use query options in Access, you can design almost any query you want.
In this lesson, you'll learn how to modify and sort your queries within Query Design view, as well as how to use the Totals function to create a query that can perform calculations with your data. You'll also learn about additional query-building options offered in Access.
Throughout this tutorial, we will be using a sample database. If you would like to follow along, you'll need to download our Access 2016 sample database. You will need to have Access 2016 installed on your computer in order to open the example.
Watch the video below to learn more about modifying queries.
Access offers several options for making your queries work better for you. In addition to modifying your query criteria and joins after you build your queries, you can choose to sort and hide fields in your query results.
When you open an existing query in Access, it is displayed in Datasheet view, meaning you will see your query results in a table. To modify your query, you must enter Design view, the view you used when creating it. There are two ways to switch to Design view:
Once in Design view, make the desired changes, then select the Run command to view your updated results.
You may notice that Access also offers SQL view. You can ignore this. SQL view allows you to create advanced functions that you will not need to use for this tutorial or for most Access functions.