In Access XP editing form records may seem confusing at first. This free lesson offers step-by-step instructions.
Contact records must be updated whenever information changes. Changes occur when people move from one address to another, switch companies, or change phone numbers. In the contact management database, you can change this information using the Contacts form.
Navigating records in a form works like navigating records in Datasheet view. The Form view window contains a status area in the bottom-left corner. Use the arrows to navigate the forms.
Use the keyboard to navigate the fields in a form.
|Tab||Next field to the right|
|Shift+Tab||Next field to the left|
|Down Arrow||Field below the current record|
|Up Arrow||Field above the current record|
Information will undoubtedly change in your database. Contacts move to a different address, change their telephone numbers, and switch companies. You can either change the information for any of these records, or if they're no longer needed you can delete a record from the database.
Editing a form record in Access is easy. It entails locating the record and then typing the corrected information in the appropriate field.
In the previous lesson, we saw how to enter new contact types on the Contact Types form. These entries are now available for use in the Contact Type field of the Contacts form.
Saving your work: After you input the data into a form record, Access automatically saves the record when you use the mouse, an arrow key, the Tab key, or the Enter key to move the cursor out of that field and into a different field or record.
You can always add records to the Contact Types table while in Datasheet view. Click the Tables tab from the Objects palette of the database window, then double-click the Contact Types table to open the table in Datasheet view.
Display the Contacts form and use the status area to display each record shown. Change the contact type of each contact record to the ones indicated below:
Review the information contained in all records and add fake Mobile Phone numbers and Email Name for any record(s) missing this information.
Display the Bob Binford record.
Display the Mike Allen record.