Running and Printing Database Reports
The reports object in Access allows you to create a report to present your data in a meaningful and attractive printout. One way to create a report in Access is to use AutoReport. This report format quickly generates a columnar or tabular report format for records in a selected table.
After you have created a report, you will be asked to save it when you close it or exit Access. When you save a report, only the structure of the report is saved and not the underlying data seen in Print Preview.