4 of 8
Saving a Workbook
Every workbook created in Calc must be saved and assigned a name to distinguish it from other workbooks. If you don't name the file, you won't be able to open and update it in the future.
The first time you save a workbook, Calc will prompt you to assign a name through the Save As operation. Additional changes can be made to a named file (text, numbers or formulas) by using the Save operation.
So, how do you know if a file has been named or not? Look at the blue title bar that runs along the top of the screen. If the text, Untitled - OpenOffice.org is displayed in the title bar, as seen in the picture below, the file does not have a name.
If the title bar contains some name other than Untitled - OpenOffice.org, you know that the file has already been named and saved. The document in the example below is named, My first document.sxw.
To save a new Calc workbook:
- Choose File Save As from the menu bar.
- The Save As dialog box appears.
- Click on the Save In: drop-down menu and locate where the file will be saved. Choose 3 1/2 Floppy (A:) to save the file to a floppy disk or Local Disk (C:) to save the file to your computer.
- Type a name for your file in the File Name: box.
- Click the Save button.
To save changes made to an existing workbook:
- Choose File Save from the menu bar, or
Click the Save button on the Standard toolbar.
It is a good idea to Save frequently when working in Calc. Losing information is never fun! You can quickly save your spreadsheet by using the quick-key combination Ctrl + S.