Calc 1.1

Saving a Workbook

Every workbook created in Calc must be saved and assigned a name to distinguish it from other workbooks. If you don't name the file, you won't be able to open and update it in the future.

The first time you save a workbook, Calc will prompt you to assign a name through the Save As operation. Additional changes can be made to a named file (text, numbers or formulas) by using the Save operation.

So, how do you know if a file has been named or not? Look at the blue title bar that runs along the top of the screen. If the text, Untitled - OpenOffice.org is displayed in the title bar, as seen in the picture below, the file does not have a name.

If the title bar contains some name other than Untitled - OpenOffice.org, you know that the file has already been named and saved. The document in the example below is named, My first document.sxw.

To save a new Calc workbook:

• Choose File Save As from the menu bar.
  
  
  
  
• The Save As dialog box appears.
• Click on the Save In: drop-down menu and locate where the file will be saved. Choose 3 1/2 Floppy (A:) to save the file to a floppy disk or Local Disk (C:) to save the file to your computer.
• Type a name for your file in the File Name: box.
• Click the Save button.

To save changes made to an existing workbook:

• Choose File Save from the menu bar, or
  
  Click the Save button on the Standard toolbar.

It is a good idea to Save frequently when working in Calc. Losing information is never fun! You can quickly save your spreadsheet by using the quick-key combination Ctrl + S.