Learn how to add email contacts and add dates to an email calendar in this free lesson.
Online calendars make it easy to schedule appointments, organize tasks, and manage your time, just like a desk calendar. But unlike a physical calendar, online calendars give you the freedom to quickly edit and rearrange your schedule whenever you want. You'll even be able to access your calendar on the go and sync it across multiple devices, like your mobile phone and personal computer.
Review the examples below to become familiar with the basic features and advantages of online calendars.
It's easy to schedule, track, and edit upcoming appointments or events. When you create a new appointment, you should (at the very least) include a title, start and end time, and location, but you can also include other information, such as reminder preferences, detailed notes, and more.
Click the buttons in the interactive below to learn more about scheduling appointments.
Most appointments require a start and end time.
You can add a title to any appointment.
Appointments can span an entire day or even multiple days, which is especially helpful if you're planning an extended event, like a vacation.
If you have a standing appointment—for example, a weekly staff meeting—you can create a repeating appointment that will appear on your calendar automatically.
You can add detailed notes and a description to any appointment.
You can enter a location for any appointment.
You can create multiple calendars , like one for work and one for personal use, to organize different types of appointments. Use the calendar selector to choose a calendar for an appointment.
You can create notifications to remind you of your most important appointments, which can be especially helpful if you keep a busy schedule. For example, you might schedule a reminder for an important meeting that would appear 30 minutes before the appointment.
You can choose a variety of view options for your calendar, including a daily, weekly, and monthly summary of your upcoming appointments.
If you keep a lot of different appointments, you can create multiple calendars to help organize your schedules. For example, you might use one calendar to keep track of your personal tasks and another to manage your family's schedule. Each calendar is assigned its own color, so it's easy to organize lots of different appointments. You can even toggle calendars on and off to easily sort your appointments.
You can share your calendar with anyone who uses the same webmail provider. Once you've shared a calendar, you'll be able to view and even edit a friend's calendar, depending on your sharing preferences.