When using Excel functions play an important role in finding values for a range of cells. Learn all about using functions in Excel.
While there are hundreds of functions in Excel, the ones you use most frequently will depend on the type of data your workbooks contains. There is no need to learn every single function, but exploring some of the different types of functions will be helpful as you create new projects. You can search for functions by category, such as Financial, Logical, Text, Date & Time, and more from the Function Library on the Formulas tab.
Click the buttons in the interactive below to learn more about the different types of functions in Excel.
If you're having trouble finding the right function, the Insert Function command allows you to search for functions using keywords.
The AutoSum command allows you to automatically return results for common functions, like SUM, AVERAGE, and COUNT.
The Recently Used command gives you access to functions you've recently worked with.
The Financial category contains functions for financial calculations like determining a payment (PMT) or interest rate for a loan (RATE).
Functions in the Logical category check arguments for a value or condition. For example, if an order is more than $50 add $4.99 for shipping, but if it is more than $100 do not charge for shipping (IF).
The Text category contains functions that work with the text in arguments to perform tasks, such as converting text to lowercase (LOWER) or replacing text (REPLACE).
The Date & Time category contains functions for working with dates and time and will return results like the current date and time (NOW) or the seconds (SECOND).
The Lookup & Reference category contains functions that will return results for finding and referencing information. For example, you can add a hyperlink (HYPERLINK) to a cell or return the value of a particular row and column intersection (INDEX).
The Math & Trig category includes functions for numerical arguments. For example, you can round values (ROUND), find the value of Pi (PI) multiply (PRODUCT), and subtotal (SUBTOTAL).
More Functions contains additional functions under categories for Statistical, Engineering, Cube, Information, and Compatibility.
In our example below, we'll use a function to calculate the number of business days it took to receive items after they were ordered. In our example, we'll use the dates in columns B and C to calculate the delivery time in column D.
Like formulas, functions can be copied to adjacent cells. Hover the mouse over the cell that contains the function, then click, hold, and drag the fill handle over the cells you want to fill. The function will be copied, and values for those cells will be calculated relative to their rows or columns.