Manage Gmail replies and learn the various options for replying to Gmail messages in this free lesson.
In addition to sending emails, you'll be receiving emails from others. After you read an email, there are a few actions you can take, including opening an attachment (if there is one), replying to the message, forwarding it to someone else, or—if you don't have time to deal with the email—adding a star to remind yourself to read it later. If you'll be out of town for several days or more, you can also create an automatic vacation reply so people know you're unable to check your email.
Watch the video below to learn about reading emails, replying, forwarding, and creating a vacation reply.
By default, any email you receive will go to your inbox. You'll be able to tell which emails are unread because they'll be bold. You can also see the name of the sender, the subject of the email, and the first few words of the email body. This means even before you select an email, you can tell quite a few things about it.
In addition to reading the email, you have several reading options.
Sometimes you'll receive emails that contain attachments. Generally, you will need to download an attachment to view it. However, many common file types, like Word documents and images, can be viewed within a browser window. If the attachment is an image, you'll also see a smaller copy of the image—called a thumbnail—inside the body of the email. You can tell which emails contain attachments because they will have a paperclip icon to the right of the subject.
You should generally only open an attachment if it's from a trusted source. Some attachments can contain viruses, especially .exe files. If you don't recognize the sender—or if you don't know why someone is sending you the attachment—it's safest not to open it. For more information, read our Avoiding Spam and Phishing lesson from our Internet Safety tutorial.