Accept or decline the offer
After you have evaluated the offer, it's time to either take the job or turn it down. Both should be done politely and in writing. Today, it is common to respond to job offers via email, although regular mail may also be acceptable.
To accept the offer:
- Make sure to get all of the agreed-upon terms in writing before you formally accept.
- The employer will likely ask you to sign a letter or form that lists the job duties, salary, benefits, and any other conditions. By signing, you are agreeing to the terms and are expected to honor your commitment.
- Write a letter of acceptance—like the sample below—that restates the terms of your agreement in your own words and indicates your pleasure in joining the company. This can prevent misunderstandings between you and the employer.
Review our example to see what a good acceptance letter should look like. To download and print a copy of your own, click the image below.
If you decide to decline an offer:
Call the person who interviewed you to discuss your decision. Then follow up with a letter—like the sample seen below—that thanks the interviewer for the offer and explains why you have decided to decline. Remember to keep the tone of your correspondence professional and courteous.
Sample: Letter Rejecting Job Offer
If you're sending an acceptance or declining letter via email, you don't need to include the date, return address, or mailing address at the top of the page. Just include your own address and other contact information—such as your email or phone number—below your name in the signature area.