Packaging a presentation on a CD
If you are going to display a presentation on a computer other than your own, you should use the Package for CD feature in PowerPoint. This allows you to package the presentation—along with all necessary PowerPoint files—so you can view the presentation on any computer, regardless of whether the computer has PowerPoint 2007 installed.
To package a presentation on a CD:
- Open the presentation you want to save on the CD.
- Insert a CD into the CD drive. Be sure to use a CD that is able to have data burned—or stored—on it.
- Click the Microsoft Office button.
- Select Publish.
- Select Package for CD.
- If you link to files from slides in your presentation, a PowerPoint message will appear notifying you that the files may be updated. Click OK.
- The Package for CD dialog box appears.
- Enter a name in the Name the CD field.
- The name of the file is displayed in the Files to be copied section. If you want to add more files, click Add Files and select them from the dialog box that appears. Any files that are linked to from a slide in the presentation are included on the CD by default.
- Click Options to change the default setting that automatically packages linked files on the CD. The Options dialog box will appear.
- Deselect Linked Files if you don't want linked files to be packaged automatically.
From the Options dialog box, you can also:
- Select an option from the drop-down menu to determine how the presentation will play. Unless you have multiple presentations, you can leave it as the default setting.
- Select Embed TrueType Fonts in the presentation so the fonts you selected will appear on the slides, regardless of whether the computer you use to display the presentation has these fonts.
- Set a password to open or edit the packaged presentation.
- Click OK to close the Options dialog box.
- If you have linked to other files, a warning message may appear asking you to confirm that you want to include the linked files in your presentation. Click Yes, and PowerPoint will copy the files to the CD.