When using PowerPoint line spacing is critical. Use the PowerPoint indent and line spacing functions to ensure a professional look.
Indentation and line spacing are two important features you can use to change the way text appears on a slide. Indentation can be used to visually set paragraphs apart from one another or to create multilevel lists, while line spacing can be adjusted to improve readability or to fit more lines on the slide.
In this lesson, you will learn how to indent text and modify the line spacing.
Indentation is a useful tool for making your text more readable. When used in paragraphs, a first-line indent helps to set paragraphs apart from one another. When used in bulleted or numbered lists, indents can change the level of each line to form a multilevel list. Line spacing is another tool you can use to control how text looks on the slide. It can be used to improve readability or to fit more lines on the slide.
Optional: You can download this example for extra practice.
A quick way to indent is to use the Tab key. In a normal paragraph, this will create a first-line indent, but if the paragraph is part of a bulleted or numbered list, the entire paragraph will be indented.
If you want to indent all of the lines in a paragraph, you can use the Indent commands on the Home tab. For lists, the Indent commands work the same way as the Tab key.
When you indent some of the lines in a bulleted or numbered list, it is called a multilevel list. Multilevel lists are useful if you want to create an outline or hierarchy. You may want to choose a different bullet style for different levels of the list to make them stand out even more.
Sometimes you may want to fine tune the indents and tabs in your presentations. You can do this by adjusting the indent markers and tab stops on the ruler. By default, the ruler is hidden, so you'll first need to show the ruler.
For full instructions on fine tuning indents and tabs, check out our lesson on Using Indents and Tabs.
When working with lists, PowerPoint allows you to adjust the space between a bullet and the text by using the first-line indent marker or the hanging indent marker. The ability to increase and decrease the indentation allows you to customize lists to meet your needs.
PowerPoint allows you to adjust the amount of space between each line in a paragraph. You can reduce the line spacing to fit more lines on a slide, or you can increase it to improve readability. PowerPoint may automatically change the font size when you adjust the line spacing, so increasing the line spacing too much may cause the text to be too small.
If you want to adjust the line spacing with even more precision, select Line Spacing Options from the drop-down menu. The Paragraph dialog box will open, allowing you to fine tune the line spacing and adjust the paragraph spacing, which is the amount of spacing that is added before and after each paragraph.