Understand how to save PowerPoint presentations, as well as how to print PowerPoint presentations, in this free lesson.
In previous versions of PowerPoint, there was a Print Preview option that allowed you to see exactly what the presentation looked like before printing it. You may have noticed that this feature seems to be gone in PowerPoint 2010. It actually hasn't disappeared; it has just been combined with the Print window to create the Print pane, which is located in Backstage view.
Click the buttons in the interactive below to learn about the various printing settings and options found in the Print pane.
Click the arrows to advance and view the pages of your presentation in the Print Preview area.
Before printing, you can preview your presentation and adjust settings if needed.
When you're ready, enter the number of copies you need and click the Print button to print your presentation.
The Print Preview pane allows you to see how your presentation will look when printed.
You may need to select a specific printer if your computer is connected to multiple printers.
Here, you can choose whether to print all of the slides in your presentation or a specific selection of slides.
If you want to print a custom range of slides, enter the slide numbers here.
Here, you can choose how you want your presentation to appear on the page.
Options include printing the full-page slide or slides with notes or displaying multiple slides in handouts.
If you are printing multiple copies, you can choose whether you want the copies collated or uncollated.
Here, you can change your print color, which is chosen by default depending on whether you are using a black and white or color printer.
Because presentations use a lot of color, you may want to print in grayscale or black and white to save ink.
Here, you can choose your page orientation as portrait or landscape.
If you're printing a full-page slide, you may want to choose landscape for a better fit on the page.
You can drag the slider to zoom the Print Preview. If you zoom out, you can view multiple pages at the same time.