Get advanced PowerPoint training to improve PowerPoint skills with this free lesson.
There are many things to keep in mind when giving a presentation. How long will it last? What will you say? If you're not in the same location as your audience, how will they view it? Fortunately, PowerPoint offers tools to help ensure your presentation goes smoothly.
In this lesson, you'll learn how to rehearse and record slide shows in advance. You'll also learn about alternative presentation options, such as creating a video of your presentation or presenting your slide show online to remote audiences. Finally, you'll learn how to customize your presentation with hidden or rearranged slides.
Optional: Download our practice presentation.
Rehearsing timings can be useful if you want to set up a presentation to play at a certain speed without having to click through the slides to present it. Think of it as a tool to help you practice presenting your slide show. Using this feature, you can save timings for each slide and animation. PowerPoint will then play back the presentation with the same timings when you present it.
Rehearsing is often one of the last steps in creating a well-polished presentation. If you've never presented a slide show, you may want to review our lesson on Presenting Your Slide Show to become familiar with the basics.
If you need more than one try to get the timings just right, the Recording toolbar has options to let you take a break or start over on a slide. To pause the timer, click the pause button on the toolbar. No actions taken while the timer is paused will be included in the timings. To re-record the timings on the current slide, click the repeat button.
The Record Slide Show feature is similar to the Rehearse Timings feature, but it's a bit more comprehensive. If you have a microphone for your computer, you can even record voiceover narration for the entire presentation. This is useful if you plan on using your slide show for a self-running presentation or a video. Your mouse won't show up on screen in recorded slide shows, so if you want to point out details on screen you can use PowerPoint's laser pointer option.
To point out details during your recording, press and hold the Ctrl key and the left mouse button. Your cursor will show up as a laser pointer. Simply move your mouse to indicate the desired details. Release the Ctrl key when you are finished pointing out things on screen.