Understand how to save PowerPoint presentations, including using the PowerPoint save as PDF function, in this free lesson.
Whenever you create a new presentation in PowerPoint, you'll need to know how to save in order to access and edit it later. As with previous versions of PowerPoint, you can save files to your computer. If you prefer, you can also save files to the cloud using OneDrive. You can even export and share presentations directly from PowerPoint.
OneDrive was previously called SkyDrive. There's nothing fundamentally different about the way OneDrive works; it's just a new name for an existing service. Over the next few months, you may still see SkyDrive in some Microsoft products.
PowerPoint offers two ways to save a file: Save and Save As. These options work in similar ways, with a few important differences:
It's important to save your presentation whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the presentation so it will be easy to find later.
You can also access the Save command by pressing Ctrl+S on your keyboard.
If you want to save a different version of a presentation while keeping the original, you can create a copy. For example, if you have a file named Client Presentation you could save it as Client Presentation 2 so you'll be able to edit the new file and still refer back to the original version.
To do this, you'll click the Save As command in Backstage view. Just like when saving a file for the first time, you'll need to choose where to save the file and give it a new file name.
If you don't want to use OneDrive, you may be frustrated that OneDrive is selected as the default location when saving. If you find it inconvenient to select Computer each time, you can change the default save location so Computer is selected by default.
PowerPoint automatically saves your presentations to a temporary folder while you are working on them. If you forget to save your changes or if PowerPoint crashes, you can restore the file using AutoRecover.
By default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version.
If you don't see the file you need, you can browse all autosaved files from Backstage view. Just select the File tab, click Manage Versions, then choose Recover Unsaved Presentations.
By default, PowerPoint presentations are saved in the .pptx file type. However, there may be times when you need to use another file type, such as a PDF or PowerPoint 97-2003 presentation. It's easy to export your presentation from PowerPoint in a variety of file types:
In our example, we'll save the presentation as a PowerPoint 97-2003 file.
You can also use the Save as type: drop-down menu in the Save As dialog box to save presentations in a variety of file types. Be careful to choose a file type others will be able to open.
PowerPoint 2013 makes it easy to share and collaborate on presentations using OneDrive. In the past, if you wanted to share a file with someone, you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.
When you share a presentation from PowerPoint 2013, you're actually giving others access to the exact same file. This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.
In order to share a presentation, it must first be saved to your OneDrive.
Click the buttons in the interactive below to learn more about different ways to share a presentation.
Many businesses use Microsoft SharePoint to share files at work. Here, you can publish your slides to a slide library or Microsoft SharePoint location.
From here, you can share your presentation online as a live presentation. This may be especially helpful during conference calls.
PowerPoint will generate a link others can open in their web browsers. You can pause to make changes to the presentation and then resume the slide show.
If you have Outlook 2013 installed on your computer, you'll be able to send your presentation as an email attachment directly from PowerPoint.
Keep in mind that sharing a separate copy means you won't be able to collaborate on the same file. We recommend using the Invite People option if you'd prefer to work with only one file.
From here, you can post a link to your presentation on any social network you've connected with your Microsoft account, such as Facebook and LinkedIn.
You'll also have the option to include a personal message and set editing permissions.
From here, you can obtain a link you can use to share your presentation. For example, you could post the link on your blog or email it to a larger group of people. You'll decide if the link allows people to edit or simply view the presentation.
From here, you'll be able to invite others to view or edit the presentation. We recommend using this option most of the time because it gives you the greatest level of control and privacy when sharing a presentation.
This option is selected by default whenever you access the Share pane.
This pane will change depending on which sharing method you select. You'll be able to choose various options to control how you share your presentation.
For example, you can decide if the people you share with will have permissions to edit or simply view the document.