Understand how to save PowerPoint presentations, including using the PowerPoint save as PDF function, in this free lesson.
Whenever you create a new presentation in PowerPoint, you'll need to know how to save in order to access and edit it later. As with previous versions of PowerPoint, you can save files to your computer. If you prefer, you can also save files to the cloud using OneDrive. You can even export and share presentations directly from PowerPoint.
OneDrive was previously called SkyDrive. There's nothing fundamentally different about the way OneDrive works; it's just a new name for an existing service. Over the next few months, you may still see SkyDrive in some Microsoft products.
PowerPoint offers two ways to save a file: Save and Save As. These options work in similar ways, with a few important differences:
It's important to save your presentation whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the presentation so it will be easy to find later.
You can also access the Save command by pressing Ctrl+S on your keyboard.
If you want to save a different version of a presentation while keeping the original, you can create a copy. For example, if you have a file named Client Presentation you could save it as Client Presentation 2 so you'll be able to edit the new file and still refer back to the original version.
To do this, you'll click the Save As command in Backstage view. Just like when saving a file for the first time, you'll need to choose where to save the file and give it a new file name.
If you don't want to use OneDrive, you may be frustrated that OneDrive is selected as the default location when saving. If you find it inconvenient to select Computer each time, you can change the default save location so Computer is selected by default.