Word 2007

Using Mail Merge

3 of 4
Steps 4-6
  • Write a letter in the current Word document, or use an open, existing document.
    To Insert Recipient Data from the List:
    • Place the insertion point in the document where you wish the information to appear.
    • Select Address block, Greeting line, or Electronic postage from the task pane. A dialog box with options will appear based on your selection.
    Merge Fields

    OR

    • Select More Items. The Insert Merge Field dialog box will appear.
    • Select the field you would like to insert in the document.
    • Click Insert. Notice that a placeholder appears where information from the data record will eventually appear.
    • Repeat these steps each time you need to enter information from your data record.

  • Click Next: Preview your letters in the task pane once you have completed your letter.
  • Preview the letters to make sure the information from the data record appears correctly in the letter.
  • Click Next: Complete the merge.
  • Click Print to print the letters.
  • Click All.
  • Click OK in the Merge to Printer dialog box.
  • Click OK to send the letters to the printer.

The Mail Merge wizard allows you to complete the mail merge process in a variety of ways. The best way to learn how to use the different functions in Mail Merge is to try to develop several of the different documents -- letters, labels, envelopes -- using the different types of data sources.