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Video: Saving and Sharing Documents
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Whenever you create a new document in Word, you'll need to know how to save in order to access and edit it later. As in previous versions of Word, you can save files to your computer. If you prefer, you can also save files to the cloud using SkyDrive. You can even export and share documents directly from Word.
Save and Save As
Word offers two ways to save a file: Save and Save As. These options work in similar ways, with a few important differences:
- Save: When you create or edit a document, you'll use the Save command to save your changes. You'll use this command most of the time. When you save a file, you'll only need to choose a file name and location the first time. After that, you can just click the Save command to save it with the same name and location.
- Save As: You'll use this command to create a copy of a document while keeping the original. When you use Save As, you'll need to choose a different name and/or location for the copied version.
To Save a Document:
It's important to save your document whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the document so it will be easy to find later.
- Locate and select the Save command on the Quick Access Toolbar.
Clicking the Save command
- If you're saving the file for the first time, the Save As pane will appear in Backstage view.
- You'll then need to choose where to save the file and give it a file name. To save the document to your computer, select Computer and then click Browse. Alternatively, you can click SkyDrive to save the file to your SkyDrive.
- The Save As dialog box will appear. Select the location where you wish to save the document.
- Enter a file name for the document and click Save.
Saving a document
- The document will be saved. You can click the Save command again to save your changes as you modify the document.
You can also access the Save command by pressing Ctrl+S on your keyboard.
Using Save As to Make a Copy
If you want to save a different version of a document while keeping the original, you can create a copy. For example, if you have a file named "Sales Report" you could save it as "Sales Report 2" so that you'll be able to edit the new file and still refer back to the original version.
To do this, you'll click the Save As command in Backstage View. Just like when saving a file for the first time, you'll need to choose where to save the file and give it a new file name.
Clicking Save As
To Change the Default Save Location:
If you don't want to use SkyDrive, you may be frustrated that SkyDrive is selected as the default location when saving. If you find it inconvenient to select Computer each time, you can change the default save location so that Computer is selected by default.
- Click the File tab to access Backstage view.
Clicking the File tab
- Click Options.
- The Word Options dialog box will appear. Select Save, check the box next to Save to Computer by default, and then click OK. The default save location will be changed.
Changing the default save location