Use Microsoft Word 2016 to add text, delete text, and move text in your documents, as well as cut text, copy text, and paste text.
If you're new to Microsoft Word, you'll need to learn the basics of typing, editing, and organizing text. Basic tasks include the ability to add, delete, and move text in your document, as well as how to cut, copy, and paste.
Optional: Download our practice document.
Watch the video below to learn the basics of working with text in Word.
Using the insertion point to add text
The insertion point is the blinking vertical line in your document. It indicates where you can enter text on the page. You can use the insertion point in a variety of ways.
- Blank document: When a new blank document opens, the insertion point will appear in the top-left corner of the page. If you want, you can begin typing from this location.
- Adding spaces: Press the spacebar to add spaces after a word or in between text.
- New paragraph line: Press Enter on your keyboard to move the insertion point to the next paragraph line.
- Manual placement: Once you begin typing, you can use the mouse to move the insertion point to a specific place in your document. Simply click the location in the text where you want to place it.
- Arrow keys: You can also use the arrow keys on your keyboard to move the insertion point. The left and right arrow keys will move between adjacent characters on the same line, while the up and down arrows will move between paragraph lines. You can also press Ctrl+Left or Ctrl+Right to quickly move between entire words.
In a new blank document, you can double-click the mouse to move the insertion point elsewhere on the page.
Before you can move or format text, you'll need to select it. To do this, click and drag your mouse over the text, then release the mouse. A highlighted box will appear over the selected text.
When you select text or images in Word, a hover toolbar with command shortcuts will appear. If the toolbar does not appear at first, try hovering the mouse over the selection.
To select multiple lines of text:
- Move the mouse pointer to the left of any line so it becomes a right slanted arrow.
- Click the mouse. The line will be selected.
- To select multiple lines, click and drag the mouse up or down.
- To select all of the text in your document, choose the Select command on the Home tab, then click Select All. Alternatively, you can press Ctrl+A on your keyboard.
Other shortcuts include double-clicking to select a word and triple-clicking to select an entire sentence or paragraph.
To delete text:
There are several ways to delete—or remove—text:
- To delete text to the left of the insertion point, press the Backspace key on your keyboard.
- To delete text to the right of the insertion point, press the Delete key on your keyboard.
- Select the text you want to remove, then press the Delete key.
If you select text and start typing, the selected text will automatically be deleted and replaced with the new text.