Using Reports to Make Data Meaningful to Others

In Access reports can be more meaningful to others. Learn how to create reports in Access so others can understand the data you're presenting.

Using reports to make data meaningful to others

As you know, queries make the data in a database meaningful to you. Sometimes, though, you need to share that data with someone else. A report is an effective way to present your data using an attractive layout. The text can be formatted in an Access report similar to how it can be done in Word documents.

Access 2007 offers tools that allow you to create and format a report. The Report Wizard walks you through the steps of creating a report. The Report command, however, is much easier to use, and all of the formatting options are still available to you in Layout view once the report is created. With these tools, you can create a report based on a table or query.