Learn about the basic parts of the Access XP window in this free lesson.
Microsoft Access is launched from the Windows desktop similar to how Microsoft Word, Excel, and PowerPoint are launched. You can launch Access either from the desktop shortcut or from the Start program.
When you open Microsoft Access, many items you see are standard in most Microsoft software programs like Word, Excel, and PowerPoint.
The menu bar displays all menus available for use in Access XP. The contents of any menu can be displayed by double-clicking the menu.
The pictured buttons in the toolbar are quick and easy shortcuts to specific actions. For example, if you want to save a spreadsheet using the menus, you would click File and then Save. Using the toolbar to perform this save operation actually saves you a click. Click the Save button once to save the spreadsheet.
Some commands in the menus have pictures or icons associated with them. These pictures may also appear as shortcuts in the toolbar.
The database toolbar presents operations that can be performed against different database objects, including buttons to open, design, delete, and create a new object.
Database objects are created and opened by choosing any of the buttons listed in the left pane of the database window.
Any of the first four options—tables, queries, forms, and reports—open additional choices related to the selection in the right pane.
Choosing the Tables button, for example, displays at least three options in the right pane: Create table in Design view, Create table by using wizard, and Create table by entering data. It also shows any objects you created in the database.