Running and Printing Database Reports

In Access XP running database reports is easy. In Access XP printing database reports is simple as well. Just follow these instructions.

Creating a report using the Report Wizard

In the Report Wizard's first dialog box:

Report Wizard

  • Choose the table or query in which you would like to base the report.
  • Highlight the first field from the Available Fields that will be included in the report, and click the right arrow to move the field to the Selected Fields box.
  • Repeat until each field is included in the report, or click the double arrow to move all fields for the report.
  • Click Next.

In the Report Wizard's second dialog box, you can select a field name for grouping purposes. For example, by selecting First Name, notice how First Name becomes the group header (blue text) on the right side of the picture. You do not have to select any grouping levels.

Report Wizard

  • Highlight the field you want to use as a group level, and click the right arrow to move the field to the Selected Fields box.
  • When you're finished or to bypass this screen, click Next.