Running and Printing Database Reports

In Access XP running database reports is easy. In Access XP printing database reports is simple as well. Just follow these instructions.

Using Print Preview

When your report opens in Print Preview, it is usually displayed at 100 percent. However, to get a better look at various report features, you may need to resize your window.

Print Preview Toolbar

Viewing a report using the Print Preview toolbar:

  • In Print Preview, your mouse pointer is the zoom tool (magnifying glass), which allows you to zoom in and out. Click the document (or the zoom button on the toolbar) to zoom in for a closer look. Notice Print Preview's drop-down menu reads "100%".
  • Click again on the document (or the zoom button) to fit the document to the Print Preview window.
  • Use the resize drop-down menu to further resize your document.

    Resize drop-down Box
  • Use the display buttons to display one or more pages.

    Display Buttons

    Display Buttons
  • Click the Database window button to bring the database window to the front.
  • Click the Office links button to Publish it with Word or Analyze it with Excel. Clicking either of these choices will allow you to print your document as a Word or Excel document.

    Officelinks OPtions
  • For Help, click the question mark.
  • Click Close to close your report and return to the database window.