When using Dropbox uploading files to the cloud helps keep them safe. When using Dropbox managing files once they're uploaded is important.
As you upload more and more files to Dropbox, you may start having a difficult time keeping track of everything. Luckily, Dropbox offers several features to help you manage and organize your files.
Searching lets you look for specific files using words contained within the file or file name. To do this, locate the search bar, then enter the word or file name you're looking for. A list of files will appear as you type. Simply click a file to open it directly from the search results. You can also press the Enter key to see a full list of search results.
By default, your files are already sorted in alphabetical order. However, you can apply different sorts to put your files in a different order. You can click the Modified header above your files to sort them by the date they were modified. Additionally, you can click the Shared with header to cycle through various other sorts, including Kind, Extension, and Size.
Once you start adding files to Dropbox, you can use folders to group and organize them. Folders in Dropbox work just like folders on your computer.
To add multiple files to the same folder, press and hold the Ctrl key (or Command on a Mac), then click to select each desired file. When you're ready, click and drag the files to the desired folder.
Deleting a file from your Dropbox is similar to deleting a file from your computer. You'll have to move the file to the Deleted Files folder and then delete it permanently, just like you would delete a file from the Trash or Recycle Bin on your computer.
Files will be stored in the Deleted Files folders for 30 days. After that, Dropbox will automatically delete them.
Right-clicking allows you to access the full list of actions for any file. Most of the actions listed in the right-click menu are accessible in other places on Dropbox, but it serves as a great shortcut.