Contacts and Calendars

Learn how to add email contacts and add dates to an email calendar in this free lesson.

Calendar basics

Online calendars make it easy to schedule appointments, organize tasks, and manage your time, just like a desk calendar. But unlike a physical calendar, online calendars give you the freedom to quickly edit and rearrange your schedule whenever you want. You'll even be able to access your calendar on the go and sync it across multiple devices, like your mobile phone and personal computer.

Review the examples below to become familiar with the basic features and advantages of online calendars.

Gmail calendar

Creating appointments

It's easy to schedule, track, and edit upcoming appointments or events. When you create a new appointment, you should (at the very least) include a title, start and end time, and location, but you can also include other information, such as reminder preferences, detailed notes, and more.

Click the buttons in the interactive below to learn more about scheduling appointments.

edit hotspots

Switching views

You can choose a variety of view options for your calendar, including a daily, weekly, and monthly summary of your upcoming appointments.

Viewing appointments by day in Google Calendar

Using multiple calendars

If you keep a lot of different appointments, you can create multiple calendars to help organize your schedules. For example, you might use one calendar to keep track of your personal tasks and another to manage your family's schedule. Each calendar is assigned its own color, so it's easy to organize lots of different appointments. You can even toggle calendars on and off to easily sort your appointments.

Multiple Calendars in Gmail

Sharing calendars

You can share your calendar with anyone who uses the same webmail provider. Once you've shared a calendar, you'll be able to view and even edit a friend's calendar, depending on your sharing preferences.

Sharing Calendars