Print Preview

Printing in Excel can sometimes be complicated. Learn about Excel printing, including setting the right print area, in this lesson.

Print Preview

Print Preview allows you to see how your file looks before you print, preventing a waste of paper and ink.

To use Print Preview:

  • Click the Print Preview button on the Standard toolbar. Print Preview button
  • In Print Preview mode, the document is sized so the entire page is visible on the screen.

In the preview window, the text in your document appears small. Don't strain your eyes trying to read text in this window. Excel assumes you already proofread your spreadsheet, so data is not editable from this screen. Here, you're simply checking the overall formatting and layout.

For a better view of data while in Print Preview:

  • Click the zoom button.
  • The text becomes larger and easier to read onscreen.
  • Click the zoom button again. The text becomes smaller.
  • Click Close to return the document to Normal view.

Print Preview window