Print Management

Printing in Excel can sometimes be complicated. Learn about Excel printing, including setting the right print area, in this lesson.

Preview a page before printing

Excel 2003 provides a Print Preview capability that shows a smaller picture of the printed page directly on the computer screen. Print Preview is a good way for you to review formatting and make sure that columns, rows, and margins appear exactly where you want them to be.

To Print Preview:

  • Choose File Print Preview on the menu bar, OR

    Click the Print Preview button on the Standard toolbar.

    File and Print Preview Menu Selections
  • In the Print Preview window, the document is sized so the entire page is visible on the screen. Simply check the spreadsheet for overall formatting and layout.

    Print Preview Dialog Box

The Zoom button in Print Preview will enlarge the data so it can be read.