Saving and Sharing Workbooks

Save and share MS Excel 2013 documents to your computer or OneDrive account. In Excel save as PDF also helps for Excel spreadsheets.

Sharing workbooks

Excel 2013 makes it easy to share and collaborate on workbooks using OneDrive. In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.

When you share a workbook from Excel 2013, you're actually giving others access to the exact same file. This lets you and the people you share with edit the same workbook without having to keep track of multiple versions.

In order to share a workbook, it must first be saved to your OneDrive.

To share a workbook:

  1. Click the File tab to access Backstage view, then click Share.
    Screenshot of Excel 2013Clicking Share
  2. The Share pane will appear.

Click the buttons in the interactive below to learn more about different ways to share a workbook.

labeled graphic


From here, you can share your workbook directly through Microsoft Outlook 2013.

Post to Social Networks

From here, you can post a link to your workbook on any social network you've connected with your Microsoft account, such as Facebook and LinkedIn. You'll also have the option to include a personal message and set editing permissions.

Get a Sharing Link

From here, you can obtain a link you can use to share your workbook. For example, you could post the link on your blog or email it to a larger group of people. You'll decide if the link allows people to edit or simply view the workbook.

Invite People

From here, you'll be able to invite others to view or edit the workbook. We recommend using this option most of the time because it gives you the greatest level of control and privacy when sharing a workbook.

This option is selected by default whenever you access the Share pane.

Share Options

This pane will change depending on which sharing method you select. You'll be able to choose various options to control how you share your presentation.

For example, you can decide if the people you share with will have permissions to edit or just view the document.