Excel charts let you illustrate your workbook data graphically to see trends. Also use charts in Excel to visualize comparisons.

Other chart options

There are many other ways to customize and organize your charts. For example, Excel allows you to rearrange a chart's data, change the chart type, and even move the chart to a different location in a workbook.

To switch row and column data:

Sometimes you may want to change the way charts group your data. For example, in the chart below Book Sales data is grouped by genre, with columns for each month. However, we could switch the rows and columns so the chart will group the data by month, with columns for each genre. In both cases, the chart contains the same data—it's just organized differently.

  1. Select the chart you want to modify.
  2. From the Design tab, select the Switch Row/Column command.
    Selecting the Switch Column Row command
  3. The rows and columns will be switched. In our example, the data is now grouped by month, with columns for each genre.

To change the chart type:

If you find that your data isn't well suited to a certain chart, it's easy to switch to a new chart type. In our example, we'll change our chart from a column chart to a line chart.

  1. From the Design tab, click the Change Chart Type command.
    Selecting the Change Chart type command from the Design tab
  2. The Change Chart Type dialog box will appear. Select a new chart type and layout, then click OK. In our example, we'll choose a Line chart.
    Selecting a line chart
  3. The selected chart type will appear. In our example, the line chart makes it easier to see trends in sales data over time.
    Line chart

To move a chart:

Whenever you insert a new chart, it will appear as an object on the same worksheet that contains its source data. Alternatively, you can move the chart to a new worksheet to help keep your data organized.

  1. Select the chart you want to move.
  2. Click the Design tab, then select the Move Chart command.
    Selecting the move chart command
  3. The Move Chart dialog box will appear. Select the desired location for the chart. In our example, we'll choose to move it to a New sheet, which will create a new worksheet.
  4. Click OK.
    Selecting OK button to close dialog box
  5. The chart will appear in the selected location. In our example, the chart now appears on a new worksheet.

Keeping charts up to date

By default, when you add more data to your spreadsheet, the chart may not include the new data. To fix this, you can adjust the data range. Simply click the chart, and it will highlight the data range in your spreadsheet. You can then click and drag the handle in the lower-right corner to change the data range.

Screenshot of adjusting a data range

If you frequently add more data to your spreadsheet, it may become tedious to update the data range. Luckily, there is an easier way. Simply format your source data as a table, then create a chart based on that table. When you add more data below the table, it will automatically be included in both the table and the chart, keeping everything consistent and up to date.

Watch the video below to learn how to use tables to keep charts up to date.