Save and share MS Excel 2016 documents to your computer or OneDrive account. In Excel save as PDF also helps for Excel spreadsheets.
By default, Excel workbooks are saved in the .xlsx file type. However, there may be times when you need to use another file type, such as a PDF or Excel 97-2003 workbook. It's easy to export your workbook from Excel to a variety of file types.
Exporting your workbook as an Adobe Acrobat document, commonly known as a PDF file, can be especially useful if you're sharing a workbook with someone who does not have Excel. A PDF will make it possible for recipients to view but not edit the content of your workbook.
By default, Excel will only export the active worksheet. If you have multiple worksheets and want to save all of them in the same PDF file, click Options in the Save As dialog box. The Options dialog box will appear. Select Entire workbook, then click OK.
Whenever you export a workbook as a PDF, you'll also need to consider how your workbook data will appear on each page of the PDF, just like printing a workbook. Visit our Page Layout and Printing lesson to learn more about what to consider before exporting a workbook as a PDF.
You may also find it helpful to export your workbook to other file types, such as an Excel 97-2003 workbook if you need to share with people using an older version of Excel, or a .CSV file if you need a plain-text version of your workbook.
You can also use the Save as type: drop-down menu in the Save As dialog box to save workbooks in a variety of file types.