Inserting and Deleting Cells

Basic formatting in Excel XP can customize the look and feel of your Excel spreadsheet. Learn about inserting and deleting cells here.

Introduction

By the end of this lesson, you should be able to:

  • Insert cells
  • Delete cells
  • Merge cells

Inserting cells

When working in an Excel XP worksheet, you may need to insert or delete cells without inserting or deleting entire rows or columns.

To insert cells:

  • Select the location where the new cell(s) will be inserted. It can be a single cell or a range of cells.
  • Right-click and choose Insert.

    Note: You could also choose InsertCell on the menu bar.

    Insert Selection on the Shortcut Menu
  • The Insert dialog box opens. Select either:
  • Shift cells right to shift cells in the same row to the right.
  • Shift cells down to shift selected cells and all cells in the column below it downward.

    Insert Dialog Box
  • Choose an option, then click OK.
  • Your result displays in the spreadsheet.

    Cell Inserted Into A Spreadsheet

Remember, you can also use the Insert dialog box to insert or delete columns and rows.

Deleting cells

To delete a cell from the spreadsheet:

  • Right-click and choose Delete.

    Delete Selection on the Shortcut Menu
  • The Delete dialog box opens. Select either:
  • Shift cells left to shift cells in the same row to the left.
  • Shift cells up to shift selected cells and all cells in the column above it upward.

    Delete Dialog Box
  • Choose an option, then click OK.
  • Your result displays in your spreadsheet.

Merging cells

In Excel XP, you have another alignment option available to you: Merge and Center. This is performed when you want to select one or more cells and merge them into a larger cell. The contents will be centered across the new merged cell.

The picture below shows why we might want to merge two cells. The spreadsheet presents last month and this month sales and expenses for Sally. Notice that Sally's name appears above the Last Month column. To evenly center Sally's name across the two cells, we'll use the Merge and Center command.

Header Label Before Merge Cell Operation

To merge two cells into one:

  • Select the cells you want to merge. It can be cells in a column, row, or both columns and rows.
  • Click the Merge Button Merge and Center button on the Standard toolbar.


    Merge and Center Button on Toolbar
  • The two cells are now merged into one.

    Header Label After Merge Cell Operation

Challenge!

  • Type the name Oscar in cell B2.
  • Type the name Ben in cell C2.
  • Type the name Ruth in cell D2.
  • Insert a cell between cell C2 and cell D2, then shift the cells right.
  • Type the name Mary in new cell D2.
  • Type the label Sales People in cell B1.
  • Merge and Center cells B1, C1, D1, and E1.