Print Management

Printing in Excel XP can sometimes be complicated. Learn about Excel XP printing, including setting the right print area, in this lesson.

Previewing a page before printing

Excel XP provides a Print Preview capability that shows a smaller picture of the printed page directly on your screen. Print Preview is a good way for you to review the formatting and make sure the columns, rows, and margins appear exactly as you want them.

To access Print Preview:

  • Choose FilePrint Preview on the menu bar

  • Click the Print Preview button on the standard toolbar.

    File and Print Preview Menu Selections
  • In the Print Preview window, the document is sized so the entire page is visible on the screen. Check the spreadsheet for overall formatting and layout.

    Print Preview Dialog Box

The Zoom button in Print Preview will enlarge the data so it can be read.