Print Management

Printing in Excel XP can sometimes be complicated. Learn about Excel XP printing, including setting the right print area, in this lesson.

Printing worksheets and workbooks

Printing in Excel is similar to printing in other Office applications such as Microsoft Word. As previously mentioned, Excel defaults to printing the entire worksheet.

To print a worksheet:

  • Choose FilePrint from the menu bar.

    File and Print Menu Selections
  • The Print dialog box opens.

    Print Dialog Box
  • Specify the printer name where the spreadsheet will print. If you only have one printer in your home or office, Excel will default to that printer.
  • In Print range, choose whether to print All or a certain range of pages (Pages From n to y, where n and y are the beginning and ending page numbers).
  • In Print what, choose whether to print a Selection, the Active sheet(s), or the Entire workbook (all worksheets in the workbook). Excel defaults to the active sheet.
  • Choose the Number of copies to print by clicking the up or down arrows.
  • Click OK to print the worksheet.

Don't print your Excel spreadsheet without checking spelling first! Excel includes two tools to help correct spelling errors: AutoCorrect and Spelling.