Use these step-by-step instructions on sending Gmail and managing Gmail emails.
Gmail allows you to add various types of formatting to your text.
Click the formatting button at the bottom of the compose window to see different formatting options.
Click the buttons in the interactive below to learn about different formatting options in Gmail.
Gmail has several font styles to choose from. You can change the font style for the entire email or just change a few words to create contrast.
Most of the time, you'll probably want to use the Normal font size, but sometimes you may want to try a different size for contrast. Be careful not to overuse this feature; extremely small or large fonts can make your emails difficult to read.
You can emphasize text by making it bold, italic, or underlined.
If you want to add a little excitement to an informal email, you can change the text and background color for certain words. Avoid using light colors because they may be difficult to read against a white background.
You can organize text into a list of information using bullets or numbers. This can help emphasize each item in the list and distinguish it from the rest of the email.
You can also modify the alignment of the text in your message.
These options allow you to do things like attach documents and photos, or add a hyperlink to your message.
For more serious emails, like job applications, be careful not to add formatting that would seem too informal, such as bright colors or emoticons.
A signature is an optional block of text that appears after every email you send. By default, Gmail does not include a signature, but it's easy to create one. It will typically include your name and some contact information, like your phone number or email address. If you're using Gmail at work, you may want to include your title and your company's address or website.
You should keep your signature brief. Instead of listing all of the phone numbers, email addresses, and mailing addresses where you can be reached, just list the most important ones.
Keep in mind that your signature will be seen by many different people, so you may not want to include your home address or anything too personal. Even if you only email people you know, someone can still forward your email to someone else, which can reveal your signature to even more people.