Sending Email

Use these step-by-step instructions on sending Gmail and managing Gmail emails.

Email formatting

Gmail allows you to add various types of formatting to your text.

Click the formatting button at the bottom of the compose window to see different formatting options.

Clicking the Formatting buttons

Click the buttons in the interactive below to learn about different formatting options in Gmail.

edit hotspotsFormatting options in Gmail

For more serious emails, like job applications, be careful not to add formatting that would seem too informal, such as bright colors or emoticons.

Adding a signature

A signature is an optional block of text that appears after every email you send. By default, Gmail does not include a signature, but it's easy to create one. It will typically include your name and some contact information, like your phone number or email address. If you're using Gmail at work, you may want to include your title and your company's address or website.

  1. Click the gear icon in the top-right corner of the page, then select Settings.
    Going to Settings
  2. Scroll down until you see the Signature section.
  3. Type your desired signature in the box. You can also change the font, add other formatting, or insert an image if you want.
    Typing a signature
  4. Scroll down to the bottom of the page and click Save Changes.
    Saving the signature

You should keep your signature brief. Instead of listing all of the phone numbers, email addresses, and mailing addresses where you can be reached, just list the most important ones.

Keep in mind that your signature will be seen by many different people, so you may not want to include your home address or anything too personal. Even if you only email people you know, someone can still forward your email to someone else, which can reveal your signature to even more people.


  1. Open Gmail.
  2. Create a signature for your emails.
  3. Compose a new email.
  4. Address the email to yourself by putting your email address as the recipient.
  5. Type a subject and a message in the body of the email.
  6. Attach a file or picture to the email. If you don't have one, you can download and use the picture below by right-clicking and choosing Save Image picture
  7. When you're finished, your email should look something like this:example email
  8. Optional: Select send to actually send your email to yourself.