In Google Drive collaboration and sharing are integral. When using Google Drive sharing is done in a few simple steps.
Whenever you share a file in a Google Drive format, you'll have the option to allow your co-editors to change and edit the file. Google Drive offers several tools that enhance collaboration by making it easier to communicate with your co-editors and to see which changes have been made and by whom.
Click the buttons in the interactive below to learn about the collaboration features in Google Drive.
Click File to view additional sharing options. Download as downloads your file in a different format like a Word document, PDF file, or HTML text. Publish to Web creates a simple webpage of your document. Email collaborators allows you to send an email that includes a link to your file. Email as attachment allows you to send your file as an email attachment.
Click File and then select See revision history to view older versions of the file. You can see changes that have been made over time and revert to an older version if you want.
Click the Comments button to view a thread containing all comments related to the file, sorted chronologically. You can also add new comments and reply to old ones.
Hover over the Share button to see a description on the file's current visibility settings. Click the Share button to edit the file's sharing settings. You can share your file with others, modify visibility, or create a link to the file.
Click here to chat with others who are currently viewing the file. Note that chats are not saved in Comments.
When a collaborator is modifying the file, a cursor will appear in a bright color at whatever point he or she is editing. Any changes the person makes will appear in real time.
Comments allow you to attach a brief note to a certain section of a file. Your collaborators can see and reply to any comment you create. To add a comment, select the text you want to comment on, then right-click and select Comment from the drop-down menu. Your collaborators can choose to either Reply or Resolve the comment.
Google Drive recently added a feature called Suggesting mode, which is similar to the Track Changes feature in Microsoft Office. This allows each collaborator to make changes, while giving the other collaborators a chance to review the changes before making them permanent.
Watch the video below from Google to learn more about Suggesting mode, as well as other collaboration tips.