Creating a New File

If you need help opening the new files Office XP has available, use this free lesson as your handy guide.

Introduction

By the end of this lesson, you should be able to:

  • Create a new file in any Office XP program

New files

Now that you've learned to open an Office XP program, you need to learn about files. A file is a collection of data, or information. When you open Word, Excel, or PowerPoint 2002, you'll notice that a new blank file conveniently appears, ready for you to begin working.

The more you work with Office XP, the more files you will create.

Creating a new file follows a similar process in most Office XP programs.

Important terms:
  • In Word 2002, a file is called a document.
  • In Excel 2002, a file is called a spreadsheet.
  • In PowerPoint 2002, a file is called a presentation.
  • In Access 2002, a file is called a database.
  • In Outlook 2002, a file is called a mail message.

Creating a new file in Word, Excel, and PowerPoint 2002

There is more than one way to create a new file.

To create a new file using the menu bar:
  • Choose FileNew from the menu bar (Ctrl+N).
  • The New task pane opens on the right side of your screen, offering several options.
  • Hover your mouse pointer over your choice and click.

Word 2002's New task pane

To create a new file using the Standard toolbar:
  • Click the New button. New button
  • A new file appears.

Creating a new file in Outlook 2002

Creating new files in Outlook 2002 is slightly different than in other Office XP programs.

Note: Outlook 2002 doesn't feature a task pane.

To create a new file using the menu bar:
  • Choose FileNew from the menu bar (Ctrl+N).
  • A cascading menu appears, offering several options.
  • Hover your mouse pointer over your choice and click.

Outlook 2002's cascading new file menu

To create a new file in Outlook 2002 using the Standard toolbar:
  • Click the New button. New button
  • A drop-down menu appears, offering several options.
  • Hover your mouse pointer over your choice and click.

Outlook 2002's new file button menu

Challenge!

  • Practice creating new files in Word 2002, Excel 2002, PowerPoint 2002, and Outlook 2002.
  • Close each new file you create.
  • Do not save new files.