In Outlook calendar collaboration is a frequently used feature. It is useful for scheduling meetings and more.
In order to schedule meetings with other people in your workplace, your calendar must first be shared. Keep in mind that sharing can vary depending on your office's network, and your IT department may have already set your calendar sharing settings.
Click the buttons in the interactive below to learn more about different calendar sharing options.
Check this box to request that your recipients share their calendars with you.
Check this box to share your calendar with the recipient(s). This option should be selected by default.
Add a subject to let the recipient(s) know that they've been invited to see your calendar.
Add recipients to the sharing invitation as you would an email message. Your calendar will be shared with all recipients.
If you like, you can include a message to let your recipient(s) know why you're choosing to share your calendar.
Click the Details drop-down button to choose what information will be shared from your calendar. There are three availability options:
• Choose Availability only if you want to share just your Free/Busy time.
• Choose Limited details if you want to share the time and subject of your appointments.
• Choose Full details if you want to share all information about your appointments, including location.
When you've finished modifying the sharing settings, click Send to share your calendar.
After you've shared a calendar, you can edit your shared calendar settings by changing your calendar permissions. Just click the Calendar Permissions command on the Ribbon.
Modifying calendar permissions
Whenever someone shares a calendar, you will need to open that calendar to view its details.