Getting to Know Outlook 2010

In Outlook 2010 getting started is simple. Follow this lesson to start using Outlook, and learn how to get Outlook help as well.

Setting up Outlook 2010

You'll need to set up Outlook before you can start using the application to manage your email, contacts, calendars, and tasks. The setup process will vary depending on how you plan to use Outlook:

Using Outlook with a personal email account

While Outlook is most commonly used in the workplace, there are several reasons you might want to use it at home. If you use more than one email account—for example, one for personal email and one for work email—you can add multiple accounts to Outlook, allowing you to read and manage all of your messages at the same time. You'll also have the added convenience of using a desktop application to keep all of your information—such as your contacts and calendar—together in one place.

To add a personal email account:

In our example, we'll add a Gmail account.

  1. Click the File tab to access Backstage view.
  2. Locate and select Add Account below Account Information.

    Screenshot of Microsoft Outlook 2010Adding a new account
  3. The Add New Account dialog box will appear.
  4. Enter your name, email address, and password, then click Next.

    Screenshot of Microsoft Outlook 2010Adding account information and clicking Next
  5. Outlook will configure the account. This process can take several minutes.

    Screenshot of Microsoft Outlook 2010Connecting with the email server
  6. Once the configuration is complete, click Finish.

    Screenshot of Microsoft Outlook 2010Clicking Finish
  7. The email account will be added to Outlook.

    Screenshot of Microsoft Outlook 2010The added email account

The first time you open Outlook on your home computer, the Add New Account dialog box will appear immediately. Follow the instructions in the procedure above to add your personal email account.

Adding a Gmail account will not import other Google services, such as your Gmail contacts or Google Calendar. If you want to access your Gmail contacts and Google Calendar through Outlook, you can use Google Apps Sync.