Managing Contacts

Keep your Outlook contacts organized so you can send and receive emails and schedule meetings with ease.

Adding contacts

There are two ways to add contacts:

To add a new contact manually:

  1. From Contacts view, locate and select the New Contact command on the Ribbon.


    Screenshot of Microsoft Outlook 2010Clicking New Contact
  2. The Contact dialog box will appear.
  3. Enter the contact information. At the very least, you should enter a first and last name, as well as an email address. However, you can also enter other information, like phone numbers, alternate email addresses, and more.
  4. When you are finished filling out the contact information, click Save & Close.


    Screenshot of Microsoft Outlook 2010Adding contact information
  5. The contact will be added to your contacts list.


    Screenshot of Microsoft Outlook 2010The added contact

To import contacts:

In order to import contacts to Outlook, you must first export those contacts to a file, most commonly a Comma Separated Value file, also known as CSV. Most email applications will provide instructions on how to export your existing contacts. Once you've exported your contacts, you're ready to import them to Outlook.

  1. Click the File tab on the Ribbon.


    Screenshot of Microsoft Outlook 2010Clicking the File tab
  2. Backstage view will appear. Select Open.


    Screenshot of Microsoft Outlook 2010Clicking Open from Backstage view
  3. The Open options will appear. Select Import.


    Screenshot of Microsoft Outlook 2010Clicking Import
  4. The Import and Export Wizard will appear. Follow the instructions to import contacts into Outlook.


    Screenshot of Microsoft Outlook 2010The Import and Export Wizard

If you use Gmail, follow these instructions for exporting Gmail contacts.