Managing Contacts

Keep your Outlook contacts organized so you can send and receive emails and schedule meetings with ease.

Doing more with contacts

Once you're familiar with the basics of Contacts view, you can start taking advantage of its most helpful features with these additional tips.

To send an email to contact groups:

Contact groups are especially convenient for sending messages to a group of people, such as a specific team in your workplace.

  1. Select the desired contact group, then click the E-mail command on the Ribbon.


    Screenshot of Microsoft Outlook 2010Creating a group email
  2. The Compose window will appear, and the contact group will be copied into the To: field. The message will be sent to everyone in the contact group.


    Screenshot of Microsoft Outlook 2010The contact group copied into the To: field

To assign tasks:

If you want to use Outlook 2010 to manage projects and tasks, you can assign tasks (also known as To-Do's) to your contacts. Your contact will receive a notification about the task, and you'll be notified when the task is completed.

  1. Click the desired contact, locate and select the More command on the Ribbon, then select Assign Task from the drop-down window.


    Screenshot of Microsoft Outlook 2010Assigning a task to a contact
  2. The Task window will appear. Enter a subject as you would for an email message, as well as a due date for the task.
  3. When you're finished entering information about the task, click Send.


    Screenshot of Microsoft Outlook 2010Assigning a task

To print contacts:

If you need to access your contacts list away from your computer, it's easy to print contacts.

  1. Click the File tab on the Ribbon.


    Screenshot of Microsoft Outlook 2010Clicking the File tab
  2. Backstage view will appear. Locate and select Print.


    Screenshot of Microsoft Outlook 2010Clicking Print in Backstage view
  3. The Print pane will appear. Choose your desired layout, including business card, phone list, and more, then click Print.
Screenshot of Microsoft Outlook 2010Printing a contacts list