Printing a Presentation

Learn how to use the PowerPoint 2000 printing function for notes or to use as handouts in this free lesson.

Introduction

By the end of the lesson, you should be able to:

  • Print a presentation

Printing a presentation

After you've created a PowerPoint presentation, you may want to print it for review or as handouts.

To print a presentation:

  • Choose FileactionPrint (Ctrl+P).
  • The Print dialog box appears.

Print Dialog Box

Options in the Print Dialog box

PowerPoint gives you several options for printing your presentation. For example, you can print handouts for your audience or notes for yourself.

Slides

The Slides option allows you to print one slide per page. If you select this option, type the slide number(s) you want to print.

Handouts

This option allows you to print one or more miniature versions of your slides on one page.

Notes

Choosing this option allows you to print the notes of each slide.

Outline

This option allows you to print the presentation outline with words and not graphics.

Choosing options

In addition to type of printout, you can choose the number of slides, the number of copies, and other options.

To choose print options:

  • Under Print range in the Print dialog box, choose either All, Current Slide, or Selection. You also can select Slide and enter slide numbers and/or slide ranges.
  • Choose the number of copies you want.
  • Choose one or more of the following options: Grayscale, Pure black and white, scale to fit paper, or Frame Slides. (If your printer is black and white, your presentation will automatically be set to print in grayscale).
  • Click OK.

Print Dialog Box

Challenge!

  • Open My First Presentation
  • Print one copy of the presentation as slides.