Hyperlinks and Action Buttons

Hyperlinks and Action Buttons

Introduction

PowerPoint 2007 Hyperlinks and Action ButtonsIn PowerPoint, you have the ability to link to a webpage, email address, file, slide in the same presentation, and slide in a different presentation. You can do all of this using two tools called hyperlinks and action buttons.

In this lesson, you will learn how to insert hyperlinks using text and objects, as well as how to insert an action button.

Inserting hyperlinks

A hyperlink is a connection from one slide to a webpage, email address, slide, or file. Text or objects such as pictures and shapes can be formatted as hyperlinks.

To insert a hyperlink to a webpage:

Text Hyperlink
Hyperlink Command
Insert Hyperlink Dialog Box
Item the Hyperlink is Linking To
Web Address

Inserting hyperlinks

Viewing the hyperlink

In PowerPoint, hyperlinks become active in Slide Show view. When you view the slide in Slide Show view, you'll notice that the pointer turns into a hand as it moves closer to the hyperlink. The hand pointer indicates that the text or object can be clicked. Because this text is automatically formatted differently from other text on the slide, the hand pointer is most useful for hyperlinks that use an object such as a picture or shape.

If you hover over the hyperlink, a ScreenTip will appear if you created one when you inserted the hyperlink. Click the hyperlink to open the webpage if the computer is connected to the Internet.

ScreenTip Example

To insert a hyperlink to a slide in the same presentation:

Text Hyperlink
Hyperlink Command
Insert Hyperlink Dialog Box
Place in this Document
Choose Slide

View the slide in Slide Show view, and click the hyperlink to see the selected slide.

Inserting hyperlinks

To insert a hyperlink to an existing file:

Selected Text
Item the Hyperlink is Linking To
Select File
Bookmark
Select Place in Document

View the slide in Slide Show view, and click the hyperlink to see the bookmarked slide.

You can also create a new document from the Insert Hyperlink dialog box. Click the Create New Document command to explore this option.

Inserting hyperlinks

To insert a hyperlink to an email address:

Selected Text
Select Email
Sample Email

View the slide in Slide Show view. As you hover over the object, the pointer turns into the hand, and a default screen tip appears.

To edit or remove a hyperlink:

Edit Hyperlink

You can edit and remove any hyperlink the same way, regardless of whether the hyperlink is to a slide, email address, or webpage.

Inserting action buttons

Another tool you can use to connect to a webpage, file, email address, or slide is called an action button, or action link. Action buttons are built-in button shapes you can add to a presentation and use as hyperlinks. When someone clicks or moves over the button, the action can occur.

Hyperlinks and action buttons are closely connected and can do many of the same things. Action buttons are used most for self-running presentations, such as those at a trade show booth or kiosk.

To insert an action button on all slides:

Insert Shape Command
Insert Action Button
Actions Setting Dialog Box
Hyperlink Menu
Action Sound

Action buttons do not have to be inserted on master slides. You can insert an action button on only one slide if you want.

To edit the action button:

Action Command

When the action button is selected, the Format tab is available because it is a shape. You can change the shape style or color so it matches the color scheme of the slide from this tab.

Challenge!

Use the Employee Orientation presentation or any other presentation you choose to complete this challenge.