Indentation and Line Spacing

Indentation and Line Spacing

Introduction

Indentation and Spacing Indentation and line spacing are two important elements you can manage in your PowerPoint presentation that can change the way text on a slide appears. When used wisely, both can have a significant impact on the look of your slides.

In this lesson, you will learn how to indent a bulleted list, change the indentation using markers on the ruler, and modify line spacing.

Indentation

Download the example to work along with the video.

PowerPoint gives you the ability to create an indented—or subordinate—list within a list. If you are inserting content that is related to an existing bullet, an indented list can make the text and slide easier to read and more visually appealing to the audience.

To indent a list:

Cursor at Beginning of Line
Increase List Level Command
Indented List

There are multiple list levels by default in PowerPoint. Each time you click the Increase List Level command, the line is indented more.

If you press Enter while the cursor is on a line of indented text, the new bullet will appear as part of the indented list.

To decrease the indent level of a list:

Decrease Indent

Indentation

In PowerPoint, you can adjust the space between a bullet in a list and the text. The ability to increase and decrease the indentation gives you control over the lists you use in a presentation, and it allows you to customize them to meet your needs. One of the easiest ways to modify the indentation is by using the indent markers on the ruler.

To display the ruler:

Ruler

To change the position of a bullet or bullets:

First Line Indent Marker
Bullet Moved

To change the position of text:

Hanging Indent Marker
Moved Text

To change the position of both bullet and text (while maintaining the spacing):

Left Indent Marker
Both Bullet and Text Moved

If you are working with nonbulleted text, such as in a paragraph, you can still use these markers to indent the text. Each marker works the same way but moves slightly different parts of the text.

More about indentation

While the ruler is a simple way to modify indentation, you can enter a specific amount to indent using the Paragraph dialog box. To view this dialog box, click the small arrow in the bottom-right corner of the Paragraph group on the Home tab.

Paragraph Group

In the Paragraph dialog box, you can enter specific measurements for the indents before the text or special hanging and first-line indents.

Paragraph Dialog Box

Line spacing

In addition to indentation, you can control line spacing. Line spacing is the spacing between sentences and paragraphs in a text box. You can modify line spacing to fit more text onto a slide or to add spacing to specific lines to draw attention to a part of the slide.

To change line spacing using default options:

Line Spacing

To enter specific line spacing measurements:

Line Spacing Options
Line Spacing Options in Dialog Box
Multiple Line Spacing Options
Exact Line Spacing Options

To change the line spacing before or after a line:

After Spacing Example
After Spacing in Dialog Box
Example

Challenge!

Use the Employee Orientation presentation or any other presentation you choose to complete this challenge.