Advanced Presentation Options

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Customizing your slide show

Sometimes you might want to hide a slide while still keeping it in your presentation. For instance, if you are presenting a slide show to more than one group of people, hiding or even rearranging certain slides can help you tailor your slide show to each group you present it to. You could also choose to create a shortened version of your slide show to present when you're short on time. The Custom Slide Show feature allows you to create and name different versions of your slide show with hidden or rearranged slides.

To create a custom show:

  1. Select the Slide Show tab, and locate the Start Slide Show group.
  2. Click the Custom Slide Show command.
    The Custom Slide Show commandThe Custom Slide Show command
  3. Select Custom Shows... The Custom Shows dialog box will appear.
  4. Click New. The Define Custom Show dialog box will appear.
    Creating a new custom showCreating a new custom show
  5. Locate the Slide show name box, and type a name for your custom show.
  6. Select the slides in the Slides in presentation: box that you want to include in your custom show, then click Add>> to add them to the Slides in custom show: box. If necessary, use the up and down arrows to reorder the added slides.
    Adding slides to the custom showAdding slides to the custom show
  7. Click OK.
  8. Select Close to exit or Show to view your custom show.
    Closing the Custom Show dialog boxClosing the Custom Show dialog box

You can also hide slides by selecting the Hide Slide command, which can be found on the Slide Show tab. To unhide a slide, click the Hide Slide command again.

The Hide Slide commandThe Hide Slide command

Creating handouts of a presentation

Printing handouts with images of your slides can be helpful to your audience because it gives them a hard copy of the information you're presenting. Plus, they can take notes on the handouts as you present your slide show.

To create handouts of a presentation:

  1. Click the File tab. This takes you to Backstage view.
  2. Click Print.
    The Print tab in the Backstage viewThe Print tab in the Backstage view
  3. Click the drop-down arrow in the box that says Full Page Slides, and locate the Handouts group.
  4. Select a page layout for your handouts. Up to nine slides can be displayed per page. Note that the 3 slides layout offers lined space for viewers to take notes.
    Selecting a layout for the handoutsSelecting a handouts layout
  5. Click the Print command.
    Printing the handoutsPrinting the handouts

If you want to add a header or footer to your handouts, click the View tab on the Ribbon, then select Handout Master. Then type your header or footer information into the boxes provided. To return to normal view, click Exit Master View.

The Handout Master View commandThe Handout Master View command