Saving and Printing

Understand how to save PowerPoint presentations, as well as how to print PowerPoint presentations, in this free lesson.

Other file formats

To save as a PowerPoint 97-2003 presentation:

You can share your presentation with anyone using PowerPoint 2010 or 2007 because they use the same file format. However, earlier versions of PowerPoint use a different file format, so if you want to share your presentation with someone using an earlier version of PowerPoint you'll need to save it as a PowerPoint 97-2003 presentation.

  1. Click the File tab.
  2. Select Save As.
  3. In the Save as type drop-down menu, select PowerPoint 97-2003 Presentation.
    Saving as a PowerPoint 97-2003 presentationSaving as a PowerPoint 97-2003 presentation
  4. Select the location where you want to save the presentation.
  5. Enter a name for the presentation, then click Save.

To save as a different file type:

If you want to share your presentation with someone who doesn't have PowerPoint, you have several file types to choose from.

  1. Click the File tab.
  2. Select Save & Send.
  3. Choose from three special File Types:
    • Create PDF/XPS Document: This saves the contents of your slide show as a document instead of a PowerPoint file.
    • Create a Video: This saves your presentation as a video that can be shared online, in an email, or on a disc.
    • Package Presentation for CD: This saves your presentation in a folder along with the Microsoft PowerPoint Viewer, a special slide show player that anyone can download and use.
Selecting a different file typeSelecting a different file type