Text Basics

Learn how to cut, copy, paste, and format text, including using a PowerPoint text box, for strong PowerPoint presentations.

Text basics

Video: Introduction to Text in PowerPoint 2010

Launch video!Watch the video (2:26).

If you're new to PowerPoint, you'll need to learn the basics of working with text so you can add and arrange text on your slides. You'll need to know how to insert, delete, move, and format text, as well as how to use text boxes.

Optional: You can download this example for extra practice.

To insert text:

  1. Click the placeholder or text box where you want to insert text.
  2. The insertion point appears.
    Text insertion pointText insertion point
  3. Type directly into the placeholder or text box.
    Typing in a placeholder or text boxTyping in a placeholder or text box

Some placeholders automatically format your text in a bulleted list. This is because bulleted lists are frequently used in PowerPoint. To remove the bullets, deselect the Bullets command in the Paragraph group on the Home tab.

To delete text:

  1. Place the insertion point next to the text you want to delete.
  2. Press the Backspace key on your keyboard to delete text to the left of the insertion point.
  3. Press the Delete key on your keyboard to delete text to the right of the insertion point.

To select text:

  1. Place the insertion point next to the text you want to select.
  2. Click the mouse button. While holding it down, drag the mouse over the text.
  3. Release the mouse. The text will be selected. A highlighted box will appear over the selected text.
    Selected textSelected text

When you select text in PowerPoint, a hover toolbar with formatting options appears. This makes formatting commands easily accessible, which can save you time. If the toolbar does not appear at first, try moving the mouse over the selection.

Hover toolbarHover toolbar