Working with Charts

PowerPoint charts let you communicate data graphically. Use charts in PowerPoint to help see the meaning behind the numbers.

Charts

Video: Inserting Charts in PowerPoint 2010

Launch video!Watch the video (3:46).

In many ways, charts are an ideal way to present information in PowerPoint 2010. They give you an illustration of your data. A chart can help you show your audience what your data means and why it's important. Plus, they can add visual interest to slide shows that are otherwise filled with text. To use charts effectively, you'll need to know how to insert and modify them.

Optional: You can download this example for extra practice.

Types of charts

Click the arrows in the slideshow below to view examples of some of the types of charts available in PowerPoint.

Identifying the parts of a chart

Click the buttons in the interactive below to learn about the different parts of a chart.

labeled graphic

Horizontal Axis

The horizontal axis, also known as the x axis, is the horizontal part of the chart.

In this example, the horizontal axis identifies the categories in the chart, so it is also called the category axis. However, in a bar chart, the vertical axis would be the category axis.

Legend

The legend identifies which data series each color on the chart represents. For many charts it is crucial, but for some charts it may not be necessary and can be deleted.

In this example, the legend allows viewers to identify the different book genres in the chart.

Data Series

The data series consists of the related data points in a chart. If there are multiple data series in the chart, each will have a different color or style. Pie charts can only have one data series.

In this example, the green columns represent the Romance data series.

Title

The title should clearly describe what the chart is illustrating.

Vertical Axis

The vertical axis, also known as the y axis, is the vertical part of the chart.

In this example, a column chart, the vertical axis measures the height—or value—of the columns, so it is also called the value axis. However, in a bar chart, the horizontal axis would be the value axis.