Saving and Sharing

Understand how to save PowerPoint presentations, including using the PowerPoint save as PDF function, in this free lesson.

Sharing presentations

PowerPoint 2013 makes it easy to share and collaborate on presentations using OneDrive. In the past, if you wanted to share a file with someone, you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.

When you share a presentation from PowerPoint 2013, you're actually giving others access to the exact same file. This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.

In order to share a presentation, it must first be saved to your OneDrive.

To share a presentation:

  1. Click the File tab to access Backstage view, then click Share.
    Screenshot of PowerPoint 2013Clicking Share
  2. The Share pane will appear.

Click the buttons in the interactive below to learn more about different ways to share a presentation.

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Publish Slides

Many businesses use Microsoft SharePoint to share files at work. Here, you can publish your slides to a slide library or Microsoft SharePoint location.

Present Online

From here, you can share your presentation online as a live presentation. This may be especially helpful during conference calls.

PowerPoint will generate a link others can open in their web browsers. You can pause to make changes to the presentation and then resume the slide show.

Email

If you have Outlook 2013 installed on your computer, you'll be able to send your presentation as an email attachment directly from PowerPoint.

Keep in mind that sharing a separate copy means you won't be able to collaborate on the same file. We recommend using the Invite People option if you'd prefer to work with only one file.

Post to Social Networks

From here, you can post a link to your presentation on any social network you've connected with your Microsoft account, such as Facebook and LinkedIn.

You'll also have the option to include a personal message and set editing permissions.

Get a Sharing Link

From here, you can obtain a link you can use to share your presentation. For example, you could post the link on your blog or email it to a larger group of people. You'll decide if the link allows people to edit or simply view the presentation.

Invite People

From here, you'll be able to invite others to view or edit the presentation. We recommend using this option most of the time because it gives you the greatest level of control and privacy when sharing a presentation.

This option is selected by default whenever you access the Share pane.

Share Options

This pane will change depending on which sharing method you select. You'll be able to choose various options to control how you share your presentation.

For example, you can decide if the people you share with will have permissions to edit or simply view the document.