SmartArt Graphics

When using SmartArt PowerPoint lets you communicate information with graphics. Use PowerPoint SmartArt to illustrate specific ideas.

Changing the SmartArt organization

To add a shape:

  1. Select the SmartArt graphic, then click the Design tab on the right side of the Ribbon.


    Screenshot of PowerPoint 2013Clicking the Design tab
  2. Decide where you want the new shape to appear, then select an adjacent shape.
    Screenshot of PowerPoint 2013Selecting an adjacent shape
  3. Click the Add Shape command in the Graphics group. A drop-down menu will appear.
  4. Select Add Shape Before or Add Shape After to add a shape on the same level as the selected shape. Select Add Shape Above or Add Shape Below to add a shape above or below the selected shape.
    Screenshot of PowerPoint 2013Adding a shape
  5. The new shape will appear.
    Screenshot of PowerPoint 2013The newly added shape

To promote or demote shapes:

  1. Select the SmartArt graphic, then click the Design tab on the right side of the Ribbon.


    Screenshot of PowerPoint 2013Clicking the Design tab
  2. Select the shape you want to promote or demote. In our example, we'll demote a shape.


    Screenshot of PowerPoint 2013Selecting a shape to demote
  3. To move the shape to a higher level, click the Promote command in the Create Graphic group. To move it to a lower level, click Demote.
    Screenshot of PowerPoint 2013Clicking the Demote command
  4. The shape will move one level higher or lower.
    Screenshot of PowerPoint 2013The demoted shape

You can also demote and promote shapes from within the task pane. With the insertion point in the task pane, press the Tab key to demote a shape. Press the Backspace key (or Shift+Tab) to promote a shape. It's a lot like creating an outline with a multilevel list. For more information, you may want to review our lesson on Indents and Line Spacing.

To rearrange shapes on the same level:

  1. Select the SmartArt graphic, then click the Design tab.
  2. Select the shape you want to move.
    Screenshot of PowerPoint 2013Selecting a shape to move
  3. In the Create Graphic group, click Move Up or Move Down.
    Screenshot of Excel 2013Clicking Move Up
  4. The shape will move to a new location on the same level, and any shapes nested below it will also move.


    Screenshot of Excel 2013The moved shape