Learn how to cut, copy, paste, and format text, including using a PowerPoint text box, for strong PowerPoint presentations.
If you're new to PowerPoint, you'll need to learn the basics of working with text. In this lesson, you'll learn how to cut, copy, paste, format, and find and replace text.
Optional: Download our practice presentation.
Before you can move or arrange text, you'll need to select it.
PowerPoint allows you to copy text that is already on a slide and paste it elsewhere, which can save you time. If you want to move text, you can cut and paste or drag and drop the text.
You can access the cut, copy, and paste commands by using keyboard shortcuts. Press Ctrl+X to cut, Ctrl+C to copy, and Ctrl+V to paste.
Formatted text can draw your audience's attention to specific parts of a presentation and emphasize important information. In PowerPoint, you have several options for adjusting your text, including size and color. You can also adjust the alignment of the text to change how it is displayed on the slide.
Click the buttons in the interactive below to learn about the different commands in the Font and Paragraph groups.
Choose the font size of the selected text from the drop-down menu, or use the Increase and Decrease Font Size commands to increase or decrease the size.
This command allows you to change the direction of your text.
Use the drop-down menu to change the font of the selected text.
Use the font style commands to apply bold, italic, underline, shadow, or strikethrough to the selected text.
You can use these commands to align your text to the left, center, or right of a placeholder or text box.
You can use this command to change the text color.
Here, you can quickly change the case of the selected text.
Here, you can adjust the spacing between characters.
Some placeholders format text as a bulleted list by default. Click the Bullets or Numbering commands to create a new list, or click the drop-down arrows to choose the list style.
You can use these commands to align your text at the top, middle, or bottom of a placeholder or text box.
When you're working with longer presentations, it can be difficult and time consuming to locate a specific word or phrase. PowerPoint can automatically search your presentation using the Find feature, and it allows you to quickly change words or phrases using the Replace feature.
In our example, we'll use the Find feature to look for specific dog breeds in our presentation.
You can also access the Find command by pressing Ctrl+F on your keyboard.
At times, you may discover that you've repeatedly made a mistake throughout your presentation—such as misspelling someone's name—or that you need to exchange a particular word or phrase for another. You can use the Replace feature to make quick revisions. In our example, we'll replace with word pounds with the abbreviation lbs.
You'll need to be careful when using the Replace All option. In the example below, changing the word Pounds to lbs. would have been incorrect in this context. You can click Find Next to skip to the next instance without replacing the text.