Understand how to save PowerPoint presentations, including using the PowerPoint save as PDF function, in this free lesson.
Whenever you create a new presentation in PowerPoint, you'll need to know how to save in order to access and edit it later. As with previous versions of PowerPoint, you can save files to your computer. If you prefer, you can also save files to the cloud using OneDrive. You can even export and share presentations directly from PowerPoint.
Watch the video below to learn more about saving and sharing PowerPoint presentations.
PowerPoint offers two ways to save a file: Save and Save As. These options work in similar ways, with a few important differences.
Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online. This is done with OneDrive, which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.
It's important to save your presentation whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the presentation so it will be easy to find later.
You can also access the Save command by pressing Ctrl+S on your keyboard.
If you want to save a different version of a presentation while keeping the original, you can create a copy. For example, if you have a file named Client Presentation you could save it as Client Presentation 2 so you'll be able to edit the new file and still refer back to the original version.
To do this, you'll click the Save As command in Backstage view. Just like when saving a file for the first time, you'll need to choose where to save the file and give it a new file name.
If you don't want to use OneDrive, you may be frustrated that OneDrive is selected as the default location when saving. If you find this inconvenient, you can change the default save location so This PC is selected by default.
PowerPoint automatically saves your presentations to a temporary folder while you are working on them. If you forget to save your changes or if PowerPoint crashes, you can restore the file using AutoRecover.
By default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version.
If you don't see the file you need, you can browse all autosaved files from Backstage view. Just select the File tab, click Manage Presentation, then choose Recover Unsaved Presentations.
By default, PowerPoint presentations are saved in the .pptx file type. However, there may be times when you need to use another file type, such as a PDF or PowerPoint 97-2003 presentation. It's easy to export your presentation from PowerPoint in a variety of file types.
In our example, we'll save the presentation as a PowerPoint 97-2003 file.
You can also use the Save as type drop-down menu in the Save As dialog box to save presentations in a variety of file types. Be careful to choose a file type others will be able to open.
PowerPoint makes it easy to share and collaborate on presentations using OneDrive. In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.
When you share a presentation from PowerPoint, you're actually giving others access to the exact same file. This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.
In order to share a presentation, it must first be saved to your OneDrive.
Click the buttons in the interactive below to learn more about different ways to share a presentation.
This pane will change depending on the sharing method you select. You'll be able to choose various options to control how you share your presentation.
From here, you'll be able to invite others to view or edit a presentation. We recommend using this option because it gives you the greatest level of control and privacy when sharing a presentation.
From here, you can share your presentation directly through Microsoft Outlook.
From here, you can share your presentation online as a live presentation. PowerPoint will generate a link that others can open in their web browser.
From here, you can use PowerPoint to post entries directly to your blog if you use one of the supported blogging sites, such as SharePoint Blog, WordPress, and Blogger.